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Equip your device with an Office Pack and explore new possibilities

Microsoft Office is a collection of office-related applications that serves a specific function and offers its users a spicific service. Microsoft Word, for instance, is used for creating documents while PowerPoint is designed to construct presentations, and as for handling emails and schedules, Microsoft Outlook is the answer. A lot of services are included, each of which is planned for a particular purpose. Since there are so many apps to choose from, and since not every user wants all of them, Microsoft pools the apps together to meet all needs in sets called suites as well as stand-alone programs, forming a set of student applications, a set of applications for business users and a suite for large companies, all of which are priced according to the applications contained therein. In fact, Microsoft Office is a suite of applications for desktop productivity developed specifically by Microsoft for various types of uses. In providing modern office-related document-handling software environments, MS Office has always been a dominant model for decades. Microsoft Office has been a leading network at home and in the workplace to drive efficiency. Whether it's handling email in Outlook or creating spreadsheets for review in Excel, Office has made it easier for us all to perform several computer-based tasks. It provides regular Office desktop applications for Windows PCs, such as Word, PowerPoint, Excel, Outlook, Publisher and Access, as well as access to additional features of OneNote. Moreover, the positive news is that for years now Office has been compliant with Apple's MacOS, this is a move that was controversial at the time because of the Apple-Microsoft rivalry, but one that has proved to be a good one for both tech companies.

Top features of Microsoft Office

  • Security and Built-in enhanced data security to protect your organization.
  • Collaboration with all the Tools You need to get Organized and collaborate.
  • Simplified Communication is the Key to Growth.
  • Simplified Document and File Sharing.
  • Business Intelligence.

Why do users choose Microsoft Office?

Usually, consumers purchasing a Microsoft Office suite do so because they feel that the programs provided with their operating system are not stable enough to satisfy their needs, for instance, writing a book using only Microsoft WordPad, the word processing software which is included free of charge with all Windows editions, would be almost impossible. However, writing a book with Microsoft Word, which provides several more functions, will definitely be feasible. Microsoft Office is also used by businesses and big organizations. The apps integrated in the business suites include those that, along with music and video, can be used to manage vast user databases, perform advanced spreadsheet calculations, and create efficient and exciting presentations. Microsoft says their Office packs are used by over a billion people. The Office suite is used worldwide.

Useful features of Microsoft Office

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Real-Time Co-Authoring

Word, Excel, and PowerPoint provide this feature so you can interact online and see other's modifications as they occur in Word with real-time co-authoring. Real-Time Co-Authoring allows you to save your OneDrive or SharePoint file so that others can work with you on it and thanks to the optimized sidebar, you can share it straight from the application.

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Turning OneNote items into Outlook calendar events

Converting notes inside your calendar to assignments and allocating them with reminders and targets to colleagues has never been easier. Send minutes of the meeting taken by email in OneNote and automatically add information (date, location, participants) for each meeting to which they are connected.

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Using your mouse as a laser pointer in presentations

To benefit from this powerful tool, you can simply use a quick keyboard shortcut (Ctrl+P) to convert your mouse into a laser pointer during your PowerPoint presentations, and you can also use the Presenter Mode commands. For years, this role has been part of PowerPoint, but has lately been implemented for touch-screen devices. The fake red laser pointer button will appear when you hold your finger or stylus down on the screen.

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Turning data into a map

Power Map is part of Excel's strong and collaborative features for data visualization, which are improved with Power BI, the data insight analysis, visualization and exchange solution. With Power Map, you can transform data rows into an interactive 3D map that includes the ability to filter data using three different filters: List, Range, or Advanced.

Easy editing and converting to PDF

After you finish Editing your text, spreadsheet, presentation or publication, you can convert it to a PDF easily with the incorporated Save as PDF feature. If you'd like to edit a PDF, without the formatting problems that come with copying or writing, you can turn it into a Word document.

Resume Reading

The functionality for Resume Reading is accessible in Word. This function enables you, even on different devices, to pick up wherever you left off! The last page you were reading is automatically bookmarked by Word!

Reply to email without opening it

Allow the Outlook Reading Pane to respond to an email without really opening it. In the same main Outlook window, the Reading Pane allows you to preview email content, click Reply, and send your reply. Combine this with the Conversations Display feature and you'll see if you've already responded to an email at a glimpse. For each message, you will not have to open different windows.

Work offline

You can still work offline and then upload changes later, thanks to MS Office. Your OneDrive storage is synchronized to your computer, enabling you to continue to work on files offline. The new versions will be immediately imported into your storage as soon as you reconnect to the Internet. Any other linked computer will also be given the latest edition.

Intelligent email inbox

Microsoft’s Clutter feature available in Outlook program can use your mailbox rules to arrange your email efficiently so that high priority messages are visible first. Other emails are transferred to the Clutter folder so that they can be accessed later on.

Mentions in Outlook

Outlook 2016 has a functionality named Mentions, to quickly catch someone's attention or focus. Type the @ symbol and the first few letters of the person's name into the body while drawing an email or calendar invitation. After that, you can see a drop-down box showing options from your contact list. Not only will the name of that person be highlighted in the message or invitation once you pick one, but it will also pop into the To line immediately. In addition, you will be able to sort the mentions in your inbox.

Researcher in Word

For term papers or market analysis, this handy instrument is great. From your toolbar, select Researcher and then type your search word in the sidebar. After the results are shown and you pick the ones you want, you can add headings directly from the Researcher tool to begin your outline and cite the sources. You may also include photos you find by simply moving them into your document and removing them.

Text Highlighter in PowerPoint

Similar to Word, you can use a PowerPoint text highlighter. With this practical and timely feature, make some parts of your text really stand out. Please make sure that you are on the Home tab and pick your text. Then, press the Text Highlighter button and pick your color.

What are the included programs in Microsoft Office?

The apps included in a specific Microsoft Office suite depend on the Microsoft Office package you select, the price differs too. The Office suites are: Office Home and Student, Office Home and Business, Office Standard, Office Professional, and Office Professional Plus. Microsoft has designed the applications in the suites to work together seamlessly. If you take a look at the list above you can imagine how many combinations of apps can be used together.

Programs included and purposes
  • Word : is used to create texts, documents, flyers, and publications.
  • PowerPoint : is used to organize and manipulate data including formulas, graphing tools, and more.
  • Excel : is a spreadsheet program used to store, organize, and manipulate tables.
  • OneNote : is a digital diary used to organize data you collect including handwritten notes, drawings, screen captures, audio clips, and more.
  • Publisher : is used to create extensive publications, posters, flyers, menus.
  • Outlook : is used to manage email and calendars, to do lists, and contacts.
  • Access : is used to compile and organize large amounts of data.
  • InfoPath : is an application for creating, distributing, and filling out electronic forms.
  • Lync : is an instant messaging application that can be used with certain types of servers.

Top Benefits of Microsoft Office

Easy to use

Depending on how you choose to use them, office programs may be used for complex operations. One of Office's outstanding features, however, is that it can be used by people of any age to simplify tasks and improve efficiency, which is the reason it was first created.

Multipurpose

If you want to keep track of your accounts or analysing business data then Excel can totally do that. In case you are writing a CV or cover letter, Word will do it really well. PowerPoint will definitely help you to write a business unique presentation. Overall, Microsoft Office is the best suite of applications to achieve your personal or business goals simply due to its ability to adapt to your needs.

Security

Recently, there has been a lot of reports about the growing danger of cyberattacks. In complexity and size, attacks are growing. Now you can relax and do not worry about it because Microsoft has taken on the responsibility of safeguarding your information and records. In one of Microsoft's data centers, all data stored in the cloud is located, providing real-time security scans for cyber security threat messages and records, making it one of the safest cloud services available.

Conclusion

 

Microsoft Office, with effective collaboration features added in the latest update, remains the most effective productivity suite you can get. Office users would not need any retraining, and new additions are smoothly merged into the old features. With MS Office, work smarter, not harder!