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Word your favourite word processor of all times !

Basically, a word processor is an automated version of the traditional typewriter. The app, however, adds features such as spell checking, the ability to save and archive documents, functionalities for copying and pasting, the ability to add pictures and shapes to documents, and many more. Word is capable of helping users build a number of documents of various types. Users may create a description, business contract, guidance document, or a letter to another individual. On the microsoft word page, Microsoft have included a list of the top uses of a word processor. To write letters, memos, papers, essays and any other documents you want, MS Word will be the best option. Microsoft Word helps you to build papers, reports, letters, and summaries of extremely high quality. Microsoft Word has functions that include spell check, correct grammar, text and font formatting, HTML support, image support, advanced page layout, and more, unlike any other plain text editor. You can compose a document, and print it or save it quickly once you are finished. MS Word offers you several resources, some of which we're going to talk about in the next few pages. The text will show in the default Word font if you share your document with someone who doesn't have that particular font on their computer. You can export your Word file to a PDF format if you don't need someone else to edit it, and this is a very good choice. Word is available in five different versions: Word 2007, Word 2010, Word 2013, Word 2016 and the latest edition of Word 2019.

Word's top features

  • SmartArt.
  • Insert Charts.
  • Translating option.
  • Insert Screenshots.
  • Insert Quick Parts.
  • Select Similar Formatting to provide every element in your document with an assigned style to it.
  • Clipboard Panel that offers you a convenient way to keep more than one element on your clipboard at once.

Get to know the most useful features of Word

Tell Me functionality

"Tell Me" functionality

Though Live Collaboration is the key addition to Word 2016, there are also some new features. "Tell Me" is a very helpful one and is extremely valuable if you want to do a job you haven't done before or forgotten how to do it. It's a text box with the words "Tell me what you want to do" on the right side of the Ribbon tab labels at the top of the page. Type a task, and a list of possible matches will be shown. To get instructions on how to do it, select the task you want, for example, if you type "address envelope" and select the result of "envelope", a screen for handling envelopes will open. In addition, when you type "write paper" in a more general query, a link to Word's research function will pop up, allowing you to conduct research within Word, add resources from the discovered research, and then correctly cite the content of this article. You can see a screen explaining what you can do if you click the answers if you type in a question and hover your mouse over a result rather than clicking it.

Do quick online research with Smart Lookup for

Do quick online research with Smart Lookup for

Smart Lookup, another new functionality that allows you to do research while you're working on a document. Right-click a phrase, or highlight a group of words and right-click it, and then pick Smart Lookup from the menu that appears. Word then uses the Bing search engine from Microsoft to conduct a search on the word or phrase and shows the results in a pane on the right side of the screen. This is called the Insights pane in Word 2016, while it's the Smart Lookup pane in Word 2019, but they work seamlessly. Microsoft announced that the context around the words, not just the words themselves, is used by Smart Lookup to give you more accurate results. For Explore and Describe, the pane is split into two tabs at the top. By default, the Explore tab, that includes a Bing image search, a web search and an Explore Wikipedia search, is shown when you use Smart Lookup. For some unusual reason, the site search is at the top of the page in some searches, the Wikipedia section is in other searches and the Bing picture search is at other times.

New Translator pane

New Translator pane

In addition to two new map types and true real-time collaboration, Microsoft launched a freshened version of its translation tool. Called the Translator panel, it is useful for those who need to work in several languages. To translate words or phrases, select them, right-click on your option, and from the menu that appears, choose Translate. The Translator Panel will appear and your pick is shown at the top of the pane, while the translation is shown at the bottom. The top pane seeks to understand the original language, which it does with unusual precision. However, if it misidentifies the language, simply pick the correct one, after that, pick the language you would like to translate from the bottom of the screen. Transfer your cursor to the place where you want it to display and press the Insert button at the bottom of the pane to place it anywhere in the text. Every part of the translation may also be copied and pasted into a document or another document. The whole text can be translated by translators as well.... Go to the Overview tab on the Ribbon to do this, and click Translate > Translate Document in the Language section. The Panel Translator appears. You can just let the original language be auto-detected, or you can press the From drop-down to set it. Then click the To drop-down button to set the language for the text you want to translate, and then click the Translate button. In a new tab, Word opens the translated text. Bear in mind that Translator, the artificially intelligent behind other Word features like Lookup and Researcher, is part of Microsoft's Intelligent Services. If one of these AI-driven features is the first time you have used it, a screen appears asking if you want to switch on Intelligent Services. Please press Switch On.

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Elegant Start screen

Elegant Start screen

When you launch the program, Word 2013 displays a Start Screen that displays a list of the most recent documents you have worked on and places it to the left-hand side of the computer. To open them, click on any. Click the "Open Other Documents" button on the bottom left of the screen to open another document. More than two dozen models for making new documents take up the main part of the screen on the right, all plain, clear, single-spaced specific flyer documents, party invites, brochures and business cards. Click any one and you will come to the screen with the template's basic definition, along with its average user ranking. to start using the template, select Create.

New Design tab

New Design tab

The Ribbon has essentially remained the same from previous versions of Phrase, but on the right of the Insert tab, there's a very cool new addition: the Design tab. In one spot, this tab gives you access to the most important ways you can alter the design of a text. You can select from a number of pre-designed templates with various sizes of titles and headings, paragraph formatting, etc. You can also add a new collection of themes that include various font types, sizes and colors to your text. You can also configure colors and fonts from the Design tab, modify paragraph spacing, add watermarks, alter the color of the page and page borders, and more. the theme and template has a thumbnail, so before you make your choice, you have a clear idea of what you'll get. The adjustments are automatically made to your document when you press a thumbnail. This way, before you find the one you want, it is easy to click through several of them.

The Read Mode

The Read Mode

Not only can you use Word to build papers, but also to read them. And Word 2013 presents Read Mode, which shows documents and removes obstacles, including much of the Ribbon, to make this more enjoyable both on conventional computers and tablets. You have a mostly clutter-free screen in Read Mode, but there are a few resources that have been put within easy reach, as you'll see. In Read Mode, you can't edit documents; as the name suggests, you can only read. Pick View and then Read Mode to put Word in read mode. The ribbon disappears and a two-column view is placed on your paper. On either side of your screen, arrows appear. Click or tap on them to pass in any direction through the paper. You can even swipe in any direction if you've got a touchscreen.

Word 's top untold tricks and functionality

Kerning

Kerning

Kerning is supported by competent desktop publishing tools. To make the text more aesthetically appealing, it is a selective adaptation of spacing between characters. Word does not do this by default, but can be switched on by clicking the pop-up icon in the Font section of the Home tab and ticking the "Font Kerning" box; in the right-hand box , enter a minimum point size. This shortcut will take you to the Fonts screen directly, no matter which version you are using. Those running Word 2007 or earlier need to check the choice of Character Spacing. If you are running a later edition, at the top of the pop-up window, pick the 'Advanced' tab.

Add Charts

Add Charts

You don't have to quit Word if you want to use an Excel graph in your Word document. You can choose Insert, then Chart in Word opens an Excel thumbnail view that allows you to edit or import your data. If you're done, you just close the Excel window and it will be shown in Word in chart form. The Chart Tools tabs at the top of the Word window offer you complete control over the design and layout of your chart, so there's no need to manual launch Excel.

The SmartArt

The SmartArt

Using almost 200 pre-designed templates for pyramid organisations, cycles, hierarchies, equations, and more in SmartArt allows you to explain processes and relationships. Simply click Insert and then SmartArt to use it in Phrase, and pick a template. Then, in the moving panel that appears, type your labels and drag the handles to resize the SmartArt. You can accomplish this easily by creating a textbox and placing your SmartArt inside it if you want it to float over your file.

Add Screenshots

Add Screenshots

If you are creating a tutorial or just want a simple way to include a picture from another program in your text, you can grab an area of your Windows desktop by selecting Insert, then select Screenshot; the drop-down menu allows you to import any open window as an image directly. Additionally, you can choose the Screen Clipping option to use the cursor to drag a rectangle and to capture a custom screen area.

Add Quick Parts

Add Quick Parts

Businesses also need to produce letters and documents, such as an address, that contain standard elements or paragraphs. The AutoText function of Word will help. Select a text pass, then select Insert, Fast Parts, AutoText, and then Save AutoText Gallery Collection. You can now re-insert this text into any document by choosing it from the Insert, Fast Sections, and AutoText menus. You can also set up Fast Sections for things like your company name and email address, and you can also set up quick-access templates and objects in the Building Blocks Organizer. Bear in mind that Mac users do not have this option available at the time of writing.

Hyphenation

Hyphenation

The appearance of your document can be improved by allowing the odd word to spill over two sides. It can protect your right margin from being too ragged, or it can prevent broad white space from occurring between each word in completely justified text. Word can instantly hyphenate words when needed, but the function is switched off by default: go to the Page Layout tab to allow it, and select Hyphenation, then Automatic.

Line numbers

Line numbers

You may want to mark your lines for easy reference if you're referring to code, official documents, or even poetry. Word's numbered-list tool applies indentation settings that may not be what you want: instead, select Page Layout, select Line Numbers, and Word applies neat numbering in the document margin. Line numbers are added to the entire document by default, but you can skip the selected text by selecting Line Numbers, then selecting Delete for the current paragraph.

Use Digital Signatures

Use Digital Signatures

It isn’t always obvious whether a digital document is an authentic original. Go to the File tab or Orb in Word 2007 to sign a document with a private encryption key, select Protect Document and choose "Add digital signature" and you will be asked to save the document before adding your signature. If the document is changed, the signature will be immediately invalidated, so its existence is a guarantee of validity. If you want to invite someone else to sign a document, go to the Insert tab, then pick Signature Line from the Text section.

Use Watermark

Use Watermark

It's helpful to be able to watermark the page while you're circulating a draft of a document or sharing something confidential with a work colleague, so you can see at a glance what sort of document it is. "Under the Page Layout tab, the Watermark dropdown lets you add a big grey watermark with two clicks saying" DRAFT," "CONFIDENTIAL "or" URGENT. To place your own text or an picture, select the Custom Watermark. In order to access the Watermark option, Mac users may need to use the 'Insert' tab at the top of their computer screen.

Add Citations

Add Citations

Word will also assist you to handle your citations for scholarly work. You'll find a Manage Sources button on the References tab; you can enter the specifics of each job you refer to here, then insert references to them by clicking the Insert Citation drop-down. From 14 recognized types, including APA and MLA standards, you could choose a citation format and you can create a bibliography with a single click at the end.

Get an Outline View

Get an Outline View

It may be helpful to break the text into parts and subsections if you're using Word for a broad project, such as a college dissertation or a novel. To access a hierarchical display that allows you to mark up headings and collapse the body text below them, go to View Outline; this gives you a simple overview of your paper, which can be reorganized easily by moving parts around. You may also collect several documents into a single master project: in the Master Document section of the Outline tab, click Display Document to import or build sub-documents.

Page Color

Page Color

If you want your document to stand out, you can use the Page Layout then Page Color dropdown to apply a background wash; select Fill Effects and you can add patterns and textures. Fills and patterns are automatically applied to all pages of your document. Moreover, although you can see them on screen, they’re not printed, so they won’t interfere with the readability of your hard copies. Some users may find the Page Colors selection under the ‘Design’ tab depending on the version of Microsoft Word and system that you’re using.

Insert Index

Insert Index

A third useful function for longer operations is the ability to create an index automatically. You must first mark your sources in the text by selecting the appropriate word or phrase to use this function, then click References, then click Insert Index. If you have all of your headwords checked, press Insert Index to create an index. This will include references to the instances you have labelled, and links to the page numbers they appear on that are self-updating.

Combine and Compare Documents

Combine and Compare Documents

Word can evaluate or merge two documents instantly: under Analysis and then Compare, you can find the tool. Click View View Side by Side if you want to do the job yourself; this will automatically place your documents next to each other at equivalent zoom factors, so you can quickly look back and forth between them. If you press the Synchronous Scroll button, when you pass the cursor around or drag the scroll bar, they'll also scroll up and down in the lock stage.

Document Inspector

Document Inspector

In the past, press officers and civil servants have landed themselves in hot water to transmit documents embedded in their metadata with confidential details, or that is retrievable through the choice of Word's Track Changes. Don't make the same mistake: you can find a range of options under the "Prepare for sharing" dropdown in the Info section under the File tab or Orb in Office 2007 that enables you to search for hidden details and confirm compatibility with other versions of Word.

Customize the ribbon

Customize the ribbon

The ribbon interface was planned to be more robust than the old interfaces that were highly customizable. If you select File, Options and Customize Ribbon, however, you can add new features to it and delete those that you do not want to see. You may add features that are not usually exposed at all, "Commands not in the ribbon" is a helpful list, and even build your own tabs. If that's too hard, you can use the tiny drop-down arrow at its right end to configure the Quick Access toolbar that shows at the top of the page.

Conclusion

Microsoft Word, a versatile software that has remained time-tested and is considered to be the most commonly used word processing application that follows all standards and needs. This Microsoft word processing program is widely used on both business and personal levels to write documents for several kinds of use.